ICPC Privacy Policy

 

 

Last Updated: 08 Oct 2025 Previous Policy: 24 Jan 2021

 

This privacy policy describes how the ICPC collects, uses, and protects personal data when you participate in our contests and use our services. The services covered include the ICPC Contest Management System (CMS), ICPC websites, and the ICPC ID platform.

 

Data Controller: The ICPC International Collegiate Programming Contest operates under the auspices of the ICPC Foundation, a Texas USA nonprofit corporation (https://icpc.foundation), which is the data controller responsible for your personal data.

Age Requirements: ICPC contests are intended for college students who are typically 18 or older. Participants under 18 should have parental consent for registration and data processing.

Summary

We collect information necessary to administer programming contests, validate participant eligibility, and maintain historical contest records. With your separate consent, we may share your contact information with event sponsors for career-related communications. You have choices about data sharing and can withdraw consent at any time.

What Data We Collect

Personal Identification Information:

  • Name
  • Email address
  • Mailing address
  • Phone number
  • University/institutional affiliation
  • Date of Birth
  • Graduation Year

Contest-Related Information:

  • Registration and participation records
  • Contest results and rankings
  • Team membership information
  • Coach contact information

Technical Information:

  • IP address and website usage data
  • Login credentials and account settings

How We Collect Your Data

Directly from you when you:

  • Create an account or update your profile
  • Register for contests
  • Contact our support staff
  • Use our websites and services

From third parties when:

  • Your team coach registers you for contests
  • Your coach provides transportation/lodging information
  • You use third-party services integrated with our platform

How We Use Your Data

Contest Administration:

  • Register you as a contest participant
  • Verify eligibility and maintain contest integrity
  • Create team assignments and generate contest materials
  • Calculate rankings and maintain historical records
  • Facilitate transportation and lodging for events

Communications:

  • Send contest-related notifications and updates
  • Provide information about ICPC programs and academic opportunities
  • Respond to support requests

Legal Compliance:

  • Comply with applicable laws and regulations
  • Detect and prevent fraud or misuse of services

Sponsor Data Sharing

Your Choice:
During registration, you may consent to ICPC sharing your contact information with event sponsors. This consent is:

  • Completely optional – you can participate in contests without consenting
  • Limited to employment opportunities, educational programs, and career development communications
  • Withdrawable at any time through your account settings

What We Share:
If you consent, we may share your name, email address, university affiliation, and contest participation information with sponsors of events you participate in.

How Sponsors May Contact You:

  • Direct communications about career opportunities
  • Access to your ICPC ID profile (if you make it publicly visible)
  • Introduction emails facilitated by ICPC

Coach Registrations: When a coach registers a student for a team, existing registered students will have their sponsor consent choices preserved. Initially, new students will have default sponsor consent preferences to confirm or change when they first login.

ICPC ID Platform

Your ICPC ID contains your contest participation history. You control what information is publicly visible:

  • Contest participation and results are always included
  • Contact information (email) is only visible if you consent to sponsor sharing
  • You can make your entire ICPC ID private or public at your discretion

Your Rights and Choices

Access and Updates: View and modify your personal information through your account settings

Marketing Preferences:

  • Opt out of ICPC communications: Log in to icpc.global, click your name, select “Profile,” and update email preferences
  • Withdraw sponsor contact consent: Update your settings to remove consent for future sponsor communications

Data Deletion:

  • Contact us to request securely archiving or deleting your contact information and personal account data
  • Historical contest records (name, university, participation, results) will be securely archived for research and historical purposes
  • Deleted contact information will be removed from sponsor-accessible profiles

Withdraw Consent: You can withdraw consent for sponsor data sharing at any time, which will:

  • Stop future data sharing with sponsors
  • Remove your email from publicly visible ICPC ID profiles
  • Not affect historical contest participation records

Data Storage and Security

Retention:

  • Contact information: Retained until you request deletion
  • Contest records: Maintained indefinitely for historical and archival purposes
  • Account data: Retained as long as your account is active

Security: We implement appropriate technical and organizational measures to protect your personal data against unauthorized access, alteration, disclosure, or destruction

International Data Transfers

ICPC operates globally and may transfer your personal data internationally. For participants in the European Union, we ensure appropriate safeguards are in place for international transfers in compliance with GDPR requirements.

Cookies and Tracking

We use cookies and similar technologies to:

  • Keep you signed in to our services
  • Remember your preferences and settings
  • Understand how you use our websites
  • Provide personalized content

You can control cookie settings through your browser, though some website features may not function properly if cookies are disabled.

Changes to This Policy

We may update this privacy policy periodically. When we make material changes, we will notify you through:

  • Notices on our website
  • Email notifications to your registered address
  • Required acknowledgment during your next login

Legal Basis for Processing
We process your personal data based on:

  • Consent: For sponsor data sharing and marketing communications
  • Legitimate interests: For contest administration, historical records, and improving our services
  • Legal obligations: For compliance with applicable laws and regulations

California Privacy Rights
For California Residents:
Under the California Consumer Privacy Act (CCPA), California residents have additional rights regarding their personal information:

  • Right to Know: Request information about the categories and specific pieces of personal information we collect, use, disclose, or sell
  • Right to Delete: Request deletion of personal information we have collected about you
  • Right to Opt-Out: Opt out of “sharing” of personal information (including sharing with sponsors for marketing purposes)

To exercise these rights, contact us at manager@icpc.foundation. We do not discriminate against individuals who exercise their CCPA rights.

Contact Us

For privacy-related questions or requests:

For general ICPC questions:

Governing Law
This privacy policy is governed by the laws of the State of Texas, USA.
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This policy is effective as of the date set forth above and supersedes all previous versions.